FEBRUARY 18, 2008 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 18, 2008

08-165 I. CALL TO ORDER

President Leary called the meeting to order at 6:38 p.m.

08-166 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-167 III. APPROVAL OF AGENDA
(Item of action)

Trustee Cahill, supported by Vice President Head, moved to approve the agenda.

AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

08-168 IV. APPROVAL OF MINUTES OF JANUARY 28, 2008, JANUARY 29, 2008, JANUARY 30, 2008, JANUARY 31, 2008 AND FEBRUARY 5, 2008
(Item of action)

Treasurer Barney Newman, supported by Secretary Surovell, moved to approve the minutes of January 28, 2008, January 29, 2008, January 30, 2008, January 31, 2008 and February 5, 2008.

AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

08-169 V. CITIZENS’ COMMENTS

There were no citizens’ comments.

08-170 VI. FINANCIAL REPORT

Associate Director Nieman reported the following for January 2008: the unrestricted cash balance at the end of January was just over $13 million; 97% of the budgeted tax receipts have been received; the fund balance reflects a little over $6.7 million; six line items are currently over budget, but should fall back into line later in the year; $300,000 was spent on the Traverwood project.

08-171 VII. APPROVAL OF DISBURSEMENTS
(Item of action)

Secretary Surovell, supported by Vice President Head, moved to approve the January disbursements.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: Cahill

Motion passed 6-1.

FEBRUARY 5, 2008 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
TUESDAY, FEBRUARY 5, 2008

08-158 I. CALL TO ORDER

President Leary called the meeting to order at 7:05 p.m.

08-159 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal
Absent: Surovell
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-160 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-161 IV. NEW BUSINESS

08-162 A. DIRECTOR’S EVALUATION COMMITTEE

President Leary outlined the process for the director’s evaluation:
• Director Parker will complete a self-evaluation in February.
• Board members will compose an evaluation of the director and forward it to the Director’s Evaluation Committee in February.

JANUARY 31, 2008 Minutes of the Special Board Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
THURSDAY, JANUARY 31, 2008

08-150 I. CALL TO ORDER

Present: Cahill, Head (arr. 7:10 p.m.), Leary (arr. 6:15 p.m.), Murphy, Barney Newman, Rosenthal, Surovell (arr. 6:02 p.m.)
Absent: None
Staff: Choate (arr. 7:12 p.m.), Neiburger, Nieman, Parker, Wilson (recorder)

08-151 II. ATTENDANCE

Treasurer Barney Newman called the meeting to order at 6:00 p.m.

08-152 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-153 IV. NEW BUSINESS

08-154 A. PRESENTATION: GWATHMEY SIEGEL & ASSOCIATES ARCHITECTS IN ASSOCIATION WITH DAVID MILLING ARCHITECTS

Director Parker introduced the team from Gwathmey Siegel & Associates and David Milling Architects. Presentation length was 87
minutes.

The meeting recessed for a five minute break.

JANUARY 30, 2008 Minutes of the Special Board Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
WEDNESDAY, JANUARY 30, 2008

08-144 I. CALL TO ORDER

President Leary called the meeting to order at 6:30 p.m.

08-145 II. ATTENDANCE

Present: Cahill, Head, Leary, Barney Newman, Rosenthal, Surovell (arr. 6:38 p.m.)
Absent: Murphy
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-146 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-147 IV. NEW BUSINESS

08-148 A. PRESENTATION: DESIGNLAB ARCHITECTS IN ASSOCIATION WITH QUINN EVANS|ARCHITECTS

Director Parker introduced the team from DesignLab Architects and Quinn Evans Architects. Presentation length was 90 minutes.

08-149 V. ADJOURNMENT

Treasurer Barney Newman, supported by Trustee Rosenthal, moved to adjourn the meeting.

JANUARY 29, 2008 Mintues of the Special Board Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
TUESDAY, JANUARY 29, 2008

08-134 I. CALL TO ORDER

President Leary called the meeting to order at 3:04 p.m.

08-135 II. ATTENDANCE

Present: Cahill, Head (arr. 4:26 p.m.), Leary, Murphy, Barney Newman, Rosenthal, Surovell (arr. 6:10 p.m.)
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-136 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-137 IV. NEW BUSINESS

08-138 A. PRESENTATION: HKS ARCHITECTS, P.C. IN ASSOCIATION WITH QUINN EVANS|ARCHITECTS

Director Parker introduced the team from HKS Architects, PC and Quinn Evans Architects. Presentation length was 85 minutes.

08-139 B. RECESS FOR DINNER BREAK

President Leary recessed the meeting at 4:34 p.m.

JANUARY 28, 2008 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JANUARY 28, 2008

08-112 I. CALL TO ORDER

President Leary called the meeting to order at 1:05 p.m.

08-113 II. ATTENDANCE

Present: Cahill, Head (arr. 1:09 p.m.), Leary, Murphy, Barney Newman, Rosenthal, Surovell (arr. 1:14 p.m.)
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-114 III. NEW BUSINESS

08-115 A. PRESENTATION: MEYER SCHERER & ROCKCASTLE, LTD

Director Parker introduced the team from Meyer Scherer & Rockcastle, Ltd. The Board was informed that their presentation would also be available via the Internet. Presentation length was 85 minutes.

08-116 B. PRESENTATION: FRYE GILLAN MOLINARO ARCHITECTS

Director Parker introduced the team from Frye Gillan Molinaro Architects. Presentation length was 90 minutes.

JANUARY 28, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JANUARY 28, 2008

08-112 I. CALL TO ORDER

President Leary called the meeting to order at 1:05 p.m.

08-113 II. ATTENDANCE

Present: Cahill, Head (arr. 1:09 p.m.), Leary, Murphy, Barney
Newman, Rosenthal, Surovell (arr. 1:14 p.m.)
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-114 III. NEW BUSINESS

08-115
A. PRESENTATION: MEYER SCHERER & ROCKCASTLE, LTD

Director Parker introduced the team from Meyer Scherer & Rockcastle,
Ltd. The Board was informed that their presentation would also be
available via the Internet. Presentation length was 85 minutes.

08-116 B. PRESENTATION: FRYE GILLAN MOLINARO ARCHITECTS

Director Parker introduced the team from Frye Gillan Molinaro Architects. Presentation length was 90 minutes.

DECEMBER 17, 2007 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, DECEMBER 17, 2007

08-093 I. CALL TO ORDER

President Leary called the meeting to order at 6:10 p.m.

08-094 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Nieman, Parker, Wilson (recorder)

08-095 III. ADMINISTRATION OF OATH OF MEMBER – PRUE ROSENTHAL

President Leary administered the Oath of Office to Prue Rosenthal.

08-096 IV. APPROVAL OF AGENDA
(Item of action)

Secretary Surovell, supported by Trustee Cahill, moved to approve the agenda.

Trustee Cahill, supported by Vice President Head, moved to amend to the motion to add to the agenda Resolutions of thanks to Marcella Zorn and Diane Clark in New Business after C. and before D.

The amendment was voted on.

AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell

DECEMBER 13, 2007 Minutes of Special Board Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
THURSDAY, DECEMBER 13, 2007

08-088 I. CALL TO ORDER

President Leary called the meeting to order at 6:07 p.m.

08-089 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Surovell
Absent: None
Staff: Nieman, Parker, Wilson (recorder)

08-090 III. APPROVAL OF AGENDA
(Item of action)

It was the unanimous consent of the board that the agenda be approved.

08-091 IV. NEW BUSINESS

A. REVIEW OF RFQ’S FOR ARCHITECTURAL SERVICES FOR THE DOWNTOWN LIBRARY RENOVATION/BUILDING PROJECT

President Leary reviewed the RFQ process. The RFQ document was approved by the Board and was sent to architectural firms in October. Fifteen responses were received by the deadline.

NOVEMBER 19, 2007 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, NOVEMBER 19, 2007

08-067 I. CALL TO ORDER

President Leary called the meeting to order at 6:00 p.m.

08-068 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Surovell
Absent: None
Staff: Davis, Doll, Nieman, Smith, Parker, Wilson (recorder)
Others: Jim Greene, Dykema

08-069 III. RECESS TO EXECUTIVE SESSION FOR OPINION OF COUNSEL AND LABOR NEGOTIATION PREPARATION

08-070 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Leary reconvened the regular meeting at 7:02 p.m.

08-071 V. APPROVAL OF AGENDA
(Item of action)

President Leary proposed to amend the agenda under New Business with the following addition: G. Discussion on future meetings and vote on changing the March 2008 meeting to April 2008.

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