JANUARY 29, 2008 Mintues of the Special Board Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
TUESDAY, JANUARY 29, 2008

08-134 I. CALL TO ORDER

President Leary called the meeting to order at 3:04 p.m.

08-135 II. ATTENDANCE

Present: Cahill, Head (arr. 4:26 p.m.), Leary, Murphy, Barney Newman, Rosenthal, Surovell (arr. 6:10 p.m.)
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-136 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-137 IV. NEW BUSINESS

08-138 A. PRESENTATION: HKS ARCHITECTS, P.C. IN ASSOCIATION WITH QUINN EVANS|ARCHITECTS

Director Parker introduced the team from HKS Architects, PC and Quinn Evans Architects. Presentation length was 85 minutes.

08-139 B. RECESS FOR DINNER BREAK

President Leary recessed the meeting at 4:34 p.m.

JANUARY 28, 2008 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JANUARY 28, 2008

08-112 I. CALL TO ORDER

President Leary called the meeting to order at 1:05 p.m.

08-113 II. ATTENDANCE

Present: Cahill, Head (arr. 1:09 p.m.), Leary, Murphy, Barney Newman, Rosenthal, Surovell (arr. 1:14 p.m.)
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-114 III. NEW BUSINESS

08-115 A. PRESENTATION: MEYER SCHERER & ROCKCASTLE, LTD

Director Parker introduced the team from Meyer Scherer & Rockcastle, Ltd. The Board was informed that their presentation would also be available via the Internet. Presentation length was 85 minutes.

08-116 B. PRESENTATION: FRYE GILLAN MOLINARO ARCHITECTS

Director Parker introduced the team from Frye Gillan Molinaro Architects. Presentation length was 90 minutes.

JANUARY 28, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JANUARY 28, 2008

08-112 I. CALL TO ORDER

President Leary called the meeting to order at 1:05 p.m.

08-113 II. ATTENDANCE

Present: Cahill, Head (arr. 1:09 p.m.), Leary, Murphy, Barney
Newman, Rosenthal, Surovell (arr. 1:14 p.m.)
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-114 III. NEW BUSINESS

08-115
A. PRESENTATION: MEYER SCHERER & ROCKCASTLE, LTD

Director Parker introduced the team from Meyer Scherer & Rockcastle,
Ltd. The Board was informed that their presentation would also be
available via the Internet. Presentation length was 85 minutes.

08-116 B. PRESENTATION: FRYE GILLAN MOLINARO ARCHITECTS

Director Parker introduced the team from Frye Gillan Molinaro Architects. Presentation length was 90 minutes.

DECEMBER 17, 2007 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, DECEMBER 17, 2007

08-093 I. CALL TO ORDER

President Leary called the meeting to order at 6:10 p.m.

08-094 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Nieman, Parker, Wilson (recorder)

08-095 III. ADMINISTRATION OF OATH OF MEMBER – PRUE ROSENTHAL

President Leary administered the Oath of Office to Prue Rosenthal.

08-096 IV. APPROVAL OF AGENDA
(Item of action)

Secretary Surovell, supported by Trustee Cahill, moved to approve the agenda.

Trustee Cahill, supported by Vice President Head, moved to amend to the motion to add to the agenda Resolutions of thanks to Marcella Zorn and Diane Clark in New Business after C. and before D.

The amendment was voted on.

AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell

DECEMBER 13, 2007 Minutes of Special Board Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
THURSDAY, DECEMBER 13, 2007

08-088 I. CALL TO ORDER

President Leary called the meeting to order at 6:07 p.m.

08-089 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Surovell
Absent: None
Staff: Nieman, Parker, Wilson (recorder)

08-090 III. APPROVAL OF AGENDA
(Item of action)

It was the unanimous consent of the board that the agenda be approved.

08-091 IV. NEW BUSINESS

A. REVIEW OF RFQ’S FOR ARCHITECTURAL SERVICES FOR THE DOWNTOWN LIBRARY RENOVATION/BUILDING PROJECT

President Leary reviewed the RFQ process. The RFQ document was approved by the Board and was sent to architectural firms in October. Fifteen responses were received by the deadline.

NOVEMBER 19, 2007 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, NOVEMBER 19, 2007

08-067 I. CALL TO ORDER

President Leary called the meeting to order at 6:00 p.m.

08-068 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Surovell
Absent: None
Staff: Davis, Doll, Nieman, Smith, Parker, Wilson (recorder)
Others: Jim Greene, Dykema

08-069 III. RECESS TO EXECUTIVE SESSION FOR OPINION OF COUNSEL AND LABOR NEGOTIATION PREPARATION

08-070 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Leary reconvened the regular meeting at 7:02 p.m.

08-071 V. APPROVAL OF AGENDA
(Item of action)

President Leary proposed to amend the agenda under New Business with the following addition: G. Discussion on future meetings and vote on changing the March 2008 meeting to April 2008.

OCTOBER 22, 2007 Minutes fo the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, OCTOBER 22, 2007

08-044- I. CALL TO ORDER

President Leary called the meeting to order at 6:02 p.m.

08-045 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Surovell
Absent: Greene
Staff: Davis, Doll, Nieman, Parker, Wilson (recorder)
Others: Jim Greene, Dykema, Tom Huntzicker, Kapnick Insurance

08-046 III. AUDITOR’S REPORT

Treasurer Barney Newman introduced Dave Fisher of Rehmann Robson.

Mr. Fisher presented the Ann Arbor District Library 2006-2007 Audit Report. He briefly reviewed the Management’s Discussion and Analysis section of the audit. At the end of the fiscal year, the unreserved fund balance of the general fund was $6,575,731 while the total fund balance was $6,675,740.

AUGUST 17, 2007 Minutes of the Board Retreat

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE BOARD RETREAT
FRIDAY, AUGUST 17, 2007

08-019 I. CALL TO ORDER

President Leary called the meeting to order at 4:40 p.m.

08-020 II. ATTENDANCE

Present: Greene, Head (arrived 4:54 p.m.), Leary, Murphy, Barney Newman, Surovell
Absent: Cahill
Staff: Davis, Nieman, Parker, Wilson (Recorder)
Others: Sandra Greenstone, enliven consulting; Rich Henes, Cornerstone Design Inc.; Doug Kelbaugh, Dean and Professor of
Architecture and Urban Planning at the University of Michigan

08-021 III. APPROVAL OF AGENDA
(Item of action)

It was the unanimous consent of the board that the agenda be approved.

08-022 IV. NEW BUSINESS

08-023 A. RETREAT

Introductions around the room were made.

Programming activity and statistics were distributed.

AUGUST 20, 2007 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, AUGUST 20, 2007

08-025 I. CALL TO ORDER

President Leary called the meeting to order at 6:03 p.m.

08-026 II. ATTENDANCE

Present: Cahill, Greene, Head, Leary, Murphy, Barney Newman,Surovell
Absent: None
Staff: Davis, Doll, Nieman, Parker, Wilson (recorder)
Others: Jim Greene, Dykema, Tom Huntzicker, Kapnick Insurance

08-027 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF LABOR NEGOTIATIONS

08-028 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Leary reconvened the regular meeting at 7:02 p.m.

08-029 V. APPROVAL OF AGENDA
(Item of action)

President Leary proposed to amend the agenda between X and XI to add a Board Organization and Bylaws Committee report.

JULY 23, 2007 Minutes of the Annual Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE ANNUAL MEETING
MONDAY, JULY 23, 2007

08-001 I. CALL TO ORDER

President Leary called the meeting to order at 6:00 p.m.

08-002 II. ATTENDANCE

Present: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell (arrived 7:00 p.m.)
Absent: None
Staff: Davis, Doll, Nieman, Parker, Wilson (recorder)
Others: Jim Greene, Dykema, Tom Huntzicker, Kapnick Insurance

08-003 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF LABOR NEGOTIATIONS

08-004 IV. RECONVENE ANNUAL MEETING AT 7:00PM

President Leary reconvened the regular meeting at 7:10 p.m.

08-005 V. APPROVAL OF AGENDA
(Item of action)

Vice President Head, seconded by Trustee Murphy, moved to approve the agenda.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 7-0.

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