May 18, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, MAY 18, 2009

09-199 I. CALL TO ORDER

President Head called the meeting to order 6:05 p.m.

09-200 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: Stearns
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

09-201 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE, DIRECTOR’S EVALUATION & OPINION OF COUNSEL

April 27, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MALLETTS CREEK BRANCH LIBRARY
3090 EAST EISENHOWER PARKWAY, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, APRIL 27, 2009

09-176 I. CALL TO ORDER

President Head called the meeting to order 6:01 p.m.

09-177 II. ATTENDANCE

Present: Head, Leary, Barney Newman, Rosenthal, Stearns, Surovell
Absent: Murphy
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

09-178 III. VOTE FOR EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE, DIRECTOR’S EVALUATION & OPINION OF COUNSEL
(Item of action)
Roll call vote

Vice President Barney Newman, supported by Treasurer Rosenthal, moved to hold an Executive Session discussion of real estate, director’s evaluation and opinion of counsel.

A roll call vote was taken.

AYES: Head, Leary, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

09-179 IV. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE, DIRECTOR’S EVALUATION & OPINION OF COUNSEL

09-180 V. RECONVENE REGULAR MEETING AT 7:00PM

March 16, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, MARCH 16, 2009

09-160 I. CALL TO ORDER

President Head called the meeting to order 6:02 p.m.

09-161 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Phyllis D. Adams, Dykema

09-162 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE & OPINION OF COUNSEL

09-163 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Head reconvened the regular meeting at 7:04 p.m.

09-164 V. APPROVAL OF AGENDA
(Item of action)

Trustee Surovell, supported by Treasurer Rosenthal, moved to approve the agenda.

Secretary Leary, supported by Trustee Surovell, moved to amend the agenda under New Business adding B. Director’s Evaluation Process.

FEBRUARY 16, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 16, 2009

09-144 I. CALL TO ORDER

President Head called the meeting to order 6:59 p.m.

09-145 II. ATTENDANCE

Present: Head, Leary, Stearns, Surovell
Absent: Murphy, Barney Newman, Rosenthal
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

09-146 III. APPROVAL OF AGENDA
(Item of action)

Secretary Leary, supported by Trustee Surovell, moved to approve the agenda.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-147 IV. APPROVAL OF MINUTES OF JANUARY 26, 2009
(Item of action)

Secretary Leary, supported by Trustee Stearns, moved to approve the minutes of January 26, 2009.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-148 V. CITIZENS’ COMMENTS

There were no citizens’ comments.

09-149 VI. FINANCIAL REPORT

JANUARY 26, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, JANUARY 26, 2009

09-121 I. CALL TO ORDER

President Head called the meeting to order 7:00 p.m.

09-122 II. ATTENDANCE

Present: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: Leary
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

09-123 III. APPROVAL OF AGENDA
(Item of action)

Vice President Barney Newman requested the following addition under Committee Reports: D. Friends Liaison Committee.

Trustee Surovell, supported by Trustee Stearns, moved to approve the agenda as revised.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

09-124 IV. APPROVAL OF MINUTES OF NOVEMBER 17, 2008 AND NOVEMBER 24, 2008
(Item of action)

Treasurer Rosenthal noted an error in the minutes of November 24th where Vice President Barney Newman was incorrectly identified as Treasurer.

NOVEMBER 24, 2008 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE SPECIAL MEETING
MONDAY, NOVEMBER 24, 2008

09-114 I. CALL TO ORDER

President Head called the meeting to order at 9:31 a.m.

09-115 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman (arr. 9:49 a.m.), Stearns, Surovell (arr. 9:40 a.m.)
Absent: Rosenthal
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Jim Adams, Butzel Long

09-116 III. VOTE FOR EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE MATTERS & OPINION OF COUNSEL
(Item of action)
Roll call vote

Secretary Leary, supported by Trustee Stearns, moved to recess to an Executive Session for discussion of real estate and opinion of counsel.

A roll call vote was taken.

AYES: Head, Leary, Murphy, Stearns
NAYS: None

Motion passed 4-0.

09-117 IV. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE MATTERS & OPINION OF COUNSEL

09-118 V. RECONVENE REGULAR MEETING AT 10:15AM

President Head reconvened the meeting at 10:12 a.m.

NOVEMBER 17, 2008 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, NOVEMBER 17, 2008

09-092 I. CALL TO ORDER

President Head called the meeting to order at 6:04 p.m.

09-093 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Jim Adams, Butzel Long; Dave Fisher, Rehmann Robson

09-094 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE & OPINION OF COUNSEL

09-095 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Head reconvened the regular meeting at 7:05 p.m.

09-096 V. AUDITOR’S REPORT
Dave Fisher, Rehmann Robson

Mr. Fisher presented the Ann Arbor District Library 2007-2008 Audit Report. He reviewed the Management’s Discussion and Analysis section of the audit. At the end of the fiscal year, the unreserved fund balance of the general fund was $3,575,000 while the total fund balance was $4,221,693.

OCTOBER 20, 2008 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, OCTOBER 20, 2008

09-075 I. CALL TO ORDER

President Head called the meeting to order at 6:08 p.m.

09-076 II. ATTENDANCE

Present: Head, Leary, Stearns, Surovell
Absent: Murphy, Barney Newman, Rosenthal
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Jim Adams, Butzel Long

09-077 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE & OPINION OF COUNSEL

09-078 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Head reconvened the regular meeting at 7:06 p.m.

09-079 V. APPROVAL OF AGENDA
(Item of action)

Secretary Leary, supported by Trustee Surovell, moved to approve the agenda.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

Motion passed 4-0.

09-080 VI. APPROVAL OF MINUTES OF SEPTEMBER 15, 2008
(Item of action)

Secretary Leary, supported by Trustee Surovell, moved to approve the minutes of September 15, 2008.

AYES: Head, Leary, Stearns, Surovell
NAYS: None

SEPTEMBER 15, 2008 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, SEPTEMBER 15, 2008

09-054 I. CALL TO ORDER

President Head called the meeting to order at 6:01 p.m.

09-055 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

09-056 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE

Vice President Barney Newman, supported by Treasurer Rosenthal, moved to recess to Executive Session for the discussion of real estate.

AYES: Head, Barney Newman, Rosenthal, Stearns
NAYS: None

Motion passed 4-0.

09-057 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Head reconvened the regular meeting at 7:03 p.m.

09-058 V. APPROVAL OF AGENDA
(Item of action)

Secretary Leary, supported by Vice President Barney Newman, moved to approve the agenda.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

AUGUST 28, 2008 Minutes of the Board Retreat

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE BOARD RETREAT
THURSDAY, AUGUST 28, 2008
PITTSFIELD BRANCH LIBRARY
2359 OAK VALLEY DR., ANN ARBOR, MI 48103

09-044 I. CALL TO ORDER

President Head called the meeting to order at 3:40 p.m.

09-045 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Sandra Greenstone, Facilitator; Carl Luckenbach & Dan Mooney, Luckenbach|Ziegelman

09-046 III. WELCOME AND OVERVIEW

Director Parker reviewed the 2004-2010 Strategic Plan goal statement to renovate or replace the Downtown Library.

President Head stated the purpose of this meeting is to provide the Board with sufficient information to arrive at consensus regarding the building/renovation project. No vote is scheduled for this meeting.

Sandra Greenstone briefly reviewed the agenda for the Board and reiterated this meeting is to ensure the Board possessed all the same information.

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