APRIL 23, 2008 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
WEDNESDAY, APRIL 23, 2008

08-222 I. CALL TO ORDER

President Leary called the meeting to order at 6:31 p.m.

08-223 II. ATTENDANCE

Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal
Absent: Surovell
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

08-224 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-225 IV. NEW BUSINESS

Director Parker explained that each presentation is limited to forty five minutes with thirty additional minutes allowed for questions from the Board.

08-226 A. PRESENTATION: SKANSKA USA BUILDING INC.

Director Parker introduced Jim Cole who introduced his team: Anthony Bango, Mark Paulus, Cullen Coponen, Mike Lineweber and Andrea Atherton. Presentation length was forty-five minutes.

Questioning by the Board lasted fifteen minutes.

The meeting was recessed for a fifteen minute break.

President Leary reconvened the Board meeting at 7:50 p.m.

08-227 B. PRESENTATION: GRANGER CONSTRUCTION COMPANY

Director Parker introduced Jerry Brand who introduced the following team members: Charles Wesley, Ben Schneider, Tim Hall, Ed Gillespie, Howard Hansen, Rick Bibik and Glenn Granger, President. Presentation length was forty-five minutes.

Questioning by the Board lasted fifteen minutes.

08-228 V. ADJOURNMENT

Trustee Murphy, supported by Vice President Head, moved to adjourn the meeting.

President Leary adjourned the meeting at 8:57 p.m.

APRIL 18, 2008 Work Session Minutes

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE WORK SESSION OF
FRIDAY, APRIL 18, 2008

08-198 I. CALL TO ORDER

President Leary called the meeting to order at 6:00 p.m.

08-199 II. ATTENDANCE

Present: Cahill, Leary, Murphy, Barney Newman
Absent: Head, Rosenthal, Surovell
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Linda Bennett, Glacier Hills; Ruth Hastie

08-200 III. APPROVAL OF AGENDA
(Item of action)

The agenda was approved by unanimous consent.

08-201 IV. NEW BUSINESS

08-202 A. FUNDRAISING/DEVELOPMENT OFFICE ROLE
Linda Bennett
Chief Advancement Officer, Glacier Hills
Executive Vice President, Glacier Hills Foundation

Director Parker introduced Linda Bennett who prior to her current position at Glacier Hills retired from the University of Michigan as the Executive Director for Major Gifts, SE Michigan, Office of the VP for Development.

Ms. Bennett began with clarifying the purpose of the position of development officer:

  • To help prevent missed opportunities the Library is not currently taking advantage of or those we may be unaware of.
  • To allow the Library to be proactive in the future.
  • This position is not “the party person” this position should focus on strategic planning.
  • Because the Library is currently stable, this is the time to be seeking funds.
  • This position will help build an endowment.

    • She stated that a good development officer would bring strategic planning to the table and should have a good understanding of the science of donor development. They can position and leverage strategic donations. They would also use Josie’s time effectively along with that of the Board and staff.

      What can you expect from this person?

      APRIL 7, 2008 Minutes of the Regular Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE REGULAR MEETING
      MONDAY, APRIL 7, 2008

      08-181 I. CALL TO ORDER

      President Leary called the meeting to order at 6:00 p.m.

      08-182 II. ATTENDANCE

      Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
      Absent: None
      Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
      Others: Jim Greene, Dykema

      08-183 III. VOTE FOR EXECUTIVE SESSION FOR DISCUSSION OF DIRECTOR’S EVALUATION
      (Item of action)
      Roll call vote

      Trustee Cahill, supported by Vice President Head, moved to add the Director’s evaluation to the Executive Session discussion.

      A roll call vote was taken.

      AYES: Cahill, Head, Leary, Barney Newman, Rosenthal
      NAYS: None

      Motion passed 5-0.

      08-184 IV. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF LABOR NEGOTIATIONS AND DIRECTOR’S EVALUATION

      President Leary recessed the meeting for the Executive Session at 6:03 p.m.

      08-185 V. RECONVENE REGULAR MEETING AT 7:00PM

      President Leary reconvened the meeting at 7:05 p.m.

      08-186 VI. APPROVAL OF AGENDA
      (Item of action)

      Trustee Murphy, supported by Vice President Head, moved to approve the agenda.

      AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
      NAYS: None

      Motion passed 7-0.

      08-187 VII. APPROVAL OF MINUTES OF FEBRUARY 18, 2008
      (Item of action)

      Trustee Murphy, supported by Vice President Head, moved to approve the minutes of February 18, 2008.

      AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
      NAYS: None

      Motion passed 7-0.

      08-188 VIII. CITIZENS’ COMMENTS

      There were no citizens’ comments.

      08-189 IX. FINANCIAL REPORT

      FEBRUARY 18, 2008 Minutes of the Regular Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE REGULAR MEETING
      MONDAY, FEBRUARY 18, 2008

      08-165 I. CALL TO ORDER

      President Leary called the meeting to order at 6:38 p.m.

      08-166 II. ATTENDANCE

      Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
      Absent: None
      Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

      08-167 III. APPROVAL OF AGENDA
      (Item of action)

      Trustee Cahill, supported by Vice President Head, moved to approve the agenda.

      AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
      NAYS: None

      Motion passed 7-0.

      08-168 IV. APPROVAL OF MINUTES OF JANUARY 28, 2008, JANUARY 29, 2008, JANUARY 30, 2008, JANUARY 31, 2008 AND FEBRUARY 5, 2008
      (Item of action)

      Treasurer Barney Newman, supported by Secretary Surovell, moved to approve the minutes of January 28, 2008, January 29, 2008, January 30, 2008, January 31, 2008 and February 5, 2008.

      AYES: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
      NAYS: None

      Motion passed 7-0.

      08-169 V. CITIZENS’ COMMENTS

      There were no citizens’ comments.

      08-170 VI. FINANCIAL REPORT

      Associate Director Nieman reported the following for January 2008: the unrestricted cash balance at the end of January was just over $13 million; 97% of the budgeted tax receipts have been received; the fund balance reflects a little over $6.7 million; six line items are currently over budget, but should fall back into line later in the year; $300,000 was spent on the Traverwood project.

      08-171 VII. APPROVAL OF DISBURSEMENTS
      (Item of action)

      Secretary Surovell, supported by Vice President Head, moved to approve the January disbursements.

      AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Surovell
      NAYS: Cahill

      Motion passed 6-1.

      FEBRUARY 5, 2008 Minutes of the Special Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE SPECIAL MEETING
      TUESDAY, FEBRUARY 5, 2008

      08-158 I. CALL TO ORDER

      President Leary called the meeting to order at 7:05 p.m.

      08-159 II. ATTENDANCE

      Present: Cahill, Head, Leary, Murphy, Barney Newman, Rosenthal
      Absent: Surovell
      Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

      08-160 III. APPROVAL OF AGENDA
      (Item of action)

      The agenda was approved by unanimous consent.

      08-161 IV. NEW BUSINESS

      08-162 A. DIRECTOR’S EVALUATION COMMITTEE

      President Leary outlined the process for the director’s evaluation:
      • Director Parker will complete a self-evaluation in February.
      • Board members will compose an evaluation of the director and forward it to the Director’s Evaluation Committee in February.

      JANUARY 31, 2008 Minutes of the Special Board Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE SPECIAL MEETING
      THURSDAY, JANUARY 31, 2008

      08-150 I. CALL TO ORDER

      Present: Cahill, Head (arr. 7:10 p.m.), Leary (arr. 6:15 p.m.), Murphy, Barney Newman, Rosenthal, Surovell (arr. 6:02 p.m.)
      Absent: None
      Staff: Choate (arr. 7:12 p.m.), Neiburger, Nieman, Parker, Wilson (recorder)

      08-151 II. ATTENDANCE

      Treasurer Barney Newman called the meeting to order at 6:00 p.m.

      08-152 III. APPROVAL OF AGENDA
      (Item of action)

      The agenda was approved by unanimous consent.

      08-153 IV. NEW BUSINESS

      08-154 A. PRESENTATION: GWATHMEY SIEGEL & ASSOCIATES ARCHITECTS IN ASSOCIATION WITH DAVID MILLING ARCHITECTS

      Director Parker introduced the team from Gwathmey Siegel & Associates and David Milling Architects. Presentation length was 87
      minutes.

      The meeting recessed for a five minute break.

      JANUARY 30, 2008 Minutes of the Special Board Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE SPECIAL MEETING
      WEDNESDAY, JANUARY 30, 2008

      08-144 I. CALL TO ORDER

      President Leary called the meeting to order at 6:30 p.m.

      08-145 II. ATTENDANCE

      Present: Cahill, Head, Leary, Barney Newman, Rosenthal, Surovell (arr. 6:38 p.m.)
      Absent: Murphy
      Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

      08-146 III. APPROVAL OF AGENDA
      (Item of action)

      The agenda was approved by unanimous consent.

      08-147 IV. NEW BUSINESS

      08-148 A. PRESENTATION: DESIGNLAB ARCHITECTS IN ASSOCIATION WITH QUINN EVANS|ARCHITECTS

      Director Parker introduced the team from DesignLab Architects and Quinn Evans Architects. Presentation length was 90 minutes.

      08-149 V. ADJOURNMENT

      Treasurer Barney Newman, supported by Trustee Rosenthal, moved to adjourn the meeting.

      JANUARY 29, 2008 Mintues of the Special Board Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE SPECIAL MEETING
      TUESDAY, JANUARY 29, 2008

      08-134 I. CALL TO ORDER

      President Leary called the meeting to order at 3:04 p.m.

      08-135 II. ATTENDANCE

      Present: Cahill, Head (arr. 4:26 p.m.), Leary, Murphy, Barney Newman, Rosenthal, Surovell (arr. 6:10 p.m.)
      Absent: None
      Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

      08-136 III. APPROVAL OF AGENDA
      (Item of action)

      The agenda was approved by unanimous consent.

      08-137 IV. NEW BUSINESS

      08-138 A. PRESENTATION: HKS ARCHITECTS, P.C. IN ASSOCIATION WITH QUINN EVANS|ARCHITECTS

      Director Parker introduced the team from HKS Architects, PC and Quinn Evans Architects. Presentation length was 85 minutes.

      08-139 B. RECESS FOR DINNER BREAK

      President Leary recessed the meeting at 4:34 p.m.

      JANUARY 28, 2008 Minutes of the Regular Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE REGULAR MEETING
      MONDAY, JANUARY 28, 2008

      08-112 I. CALL TO ORDER

      President Leary called the meeting to order at 1:05 p.m.

      08-113 II. ATTENDANCE

      Present: Cahill, Head (arr. 1:09 p.m.), Leary, Murphy, Barney Newman, Rosenthal, Surovell (arr. 1:14 p.m.)
      Absent: None
      Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

      08-114 III. NEW BUSINESS

      08-115 A. PRESENTATION: MEYER SCHERER & ROCKCASTLE, LTD

      Director Parker introduced the team from Meyer Scherer & Rockcastle, Ltd. The Board was informed that their presentation would also be available via the Internet. Presentation length was 85 minutes.

      08-116 B. PRESENTATION: FRYE GILLAN MOLINARO ARCHITECTS

      Director Parker introduced the team from Frye Gillan Molinaro Architects. Presentation length was 90 minutes.

      JANUARY 28, 2009 Minutes of the Regular Meeting

      ANN ARBOR DISTRICT LIBRARY BOARD
      MINUTES OF THE REGULAR MEETING
      MONDAY, JANUARY 28, 2008

      08-112 I. CALL TO ORDER

      President Leary called the meeting to order at 1:05 p.m.

      08-113 II. ATTENDANCE

      Present: Cahill, Head (arr. 1:09 p.m.), Leary, Murphy, Barney
      Newman, Rosenthal, Surovell (arr. 1:14 p.m.)
      Absent: None
      Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

      08-114 III. NEW BUSINESS

      08-115
      A. PRESENTATION: MEYER SCHERER & ROCKCASTLE, LTD

      Director Parker introduced the team from Meyer Scherer & Rockcastle,
      Ltd. The Board was informed that their presentation would also be
      available via the Internet. Presentation length was 85 minutes.

      08-116 B. PRESENTATION: FRYE GILLAN MOLINARO ARCHITECTS

      Director Parker introduced the team from Frye Gillan Molinaro Architects. Presentation length was 90 minutes.

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