aadl.org 3.2: proposed feature list

We've recently finished a major maintenance upgrade on Drupal and Innovative (our library automation system), and while there's one more Innovative upgrade right around the corner, we would like to finalize a list of new desired features for the public website. We're calling this project aadl.org v3.2, and we anticipate that after our Innovative updates are complete, each of these features will be independently developed and implemented over the winter and into spring.

We'd like to get your feedback on these ideas, including other ideas you might have or changes you'd like to see, so that we can have specifications complete when we're ready to begin development.

Events Database

September 6, 2006 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
WEDNESDAY, SEPTEMBER 6, 2006

07-020 I. CALL TO ORDER

President Leary called the meeting to order at 6:40 p.m.

07-021 II. ATTENDANCE

Present: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
Staff: Parker

07-022 III. APPROVAL OF AGENDA

07-023 IV. NEW BUSINESS

07-024 A. DISCUSSION ON THE LEGAL RELATIONSHIP BETWEEN AADL AND THE FRIENDS’ OF AADL

President Leary introduced the purpose of the meeting: To discuss the legal relationship between the AADL and Friends of AADL, and outlined how the meeting would proceed. Director Parker will present a report and background information to explain the documents before the Board concerning recent developments leading to the refund by the Friends of AADL of a 10K donation made to the Friends of AADL and to the disclosure that the Friends of AADL’s non-profit status has been dissolved by the State of Michigan since October 2003. Director Parker will explain her recommendations following her report. No resolution for action has been presented, but the Board can, in the course of the meeting, determine that a resolution is required.

Director Parker outlined the events that led to the Friends of AADL refunding a 10K donation to Kirk Allshouse on September 1, 2006 including communications with the Friends’ President William Finch and other Friends’ Board members. The Friends of AADL deposited a check from Mr. Allshouse in January 2006 and as of September 1, 2006 had not properly acknowledged the donation. Mr. Allshouse was clear in his communications to Director Parker that he held the AADL responsible for resolving the problem and insisted that he would hold the AADL legally accountable if the refund was not made and if the Friends of AADL were not held accountable for their actions and reforms instituted. Director Parker contacted the library’s attorney to determine the legal relationship between the two institutions. While we are not legally connected and our funds are not commingled, we do share a close tie. AADL attorneys notified Director Parker on Tuesday, September 5, 2006 that the Friends of AADL had not filed required annual reports with the State of Michigan since 2000, and had been dissolved as a non-profit in October of 2003. While the AADL Board does not have the ability to deny the Friends of AADL its existence, it does have the ability to make certain stipulations as to how Friends of AADL business is conducted in and on AADL property and whether or not Friends of AADL conducts business on library property.

Director Parker explained the contents of ten documents presented to the Board and outlined her recommendations.

Board Discussion:

The Friends of AADL have a long history in the community that is positive and respected and has been in existence since 1953. However, the relationship between the AADL and the Friends of AADL is at a crossroads. It is not possible for the Library to be generous knowing what we know of their circumstances. There needs to be a high degree of cooperation between the two organizations as this situation is resolved. As a public institution, AADL must require the Friends of AADL to conduct business in a manner that is responsible and accountable. The Friends of AADL has the responsibility to determine future actions for its organization and those actions will necessarily dictate certain choices to be made by AADL.

The Library Board accepted the recommendations provided by Director Parker in concept and charged Director Parker with communicating the Board’s position with the Friends of AADL. Director Parker was asked if she felt comfortable proceeding without a resolution. She agreed, after President Leary clarified and summarized the comments from Trustees, that she could proceed with confidence. In addition to the recommendations outlined by Director Parker, the Board determined that bookshop sales cannot be conducted until the Friends of AADL Board authorizes and receives completed audits of financials to a degree that is satisfactory to the AADL Board and to the public and until Friends of AADL is reinstated by the State of Michigan as a non-profit. In addition, discussions between Director Parker and Friends of AADL should also include a reconsideration of the space allocated to the Friends of Ann Arbor District Library. Because the situation is developing and all facts are not known, the Board declined to form a resolution stating what actions should be taken, but indicated that if a resolution is necessary, Director Parker should bring it forward at a future Board meeting.

07-025 V. ADJOURNMENT

Meeting adjourned at 7:35 p.m..

July 17, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE ANNUAL MEETING
MONDAY, JULY 17, 2006

07-001 I. ADMINISTRATION OF OATH OF MEMBERS

The Honorable Elizabeth Hines, Presiding

Judge Hines administered the oath of office to new and returning trustees, Green, Murphy, and Barney Newman.

“I, , DO SOLEMNLY SWEAR THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND THE CONSTITUTION OF THE STATE OF MICHIGAN, AND THAT I WILL FAITHFULLY DISCHARGE THE DUTIES OF THE OFFICE OF MEMBER OF THE DISTRICT LIBRARY BOARD OF THE ANN ARBOR DISTRICT LIBRARY, WASHTENAW COUNTY, MICHIGAN ACCORDING TO THE BEST OF MY ABILITY.”

07-002 II. CALL TO ORDER

Vice President Murphy called the meeting to order at 5:46 p.m.

07-003 III. ATTENDANCE

Present: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell (President Surovell arrived at 5:59 p.m.)
Staff: Parker, Soave (Recorder)
Others: Cory Lavigne, Van Tine|Guthrie Studio of Architecture
Carl Luckenbach, Luckenbach | Ziegelman Architects

07-004 IV. APPROVAL OF AGENDA
(Item of action)

As President Surovell had not yet arrived at the meeting, it was unanimously agreed to move the Election of Board Officers to later in the Agenda.

07-005 V. SET REGULARLY SCHEDULED MEETINGS
(Item of action)

Vice President Murphy introduced the proposed schedule for 2006-2007 meetings.

Secretary Cahill, supported by Treasurer Leary, moved to approve the proposed schedule.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman
NAYS: None

Motion passed: 6-0.

07-006 VI. APPROVAL OF MINUTES OF JUNE 19, 2006
(Item of action)

Secretary Cahill, supported by Trustee Head, moved to approve the minutes of June 19, 2006.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman
NAYS: None

Motion passed: 6-0.

07-007 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

07-008 VIII. FINANCIAL REPORT

Director Parker provided the following report:

The unrestricted cash balance at the end of June was $4,980,000 down from 6,330,000 in May.

Tax receipts have come in at 102% of the budgeted amount, or just over $13 million as of June 30th.

Our budget versus actual showed an operating surplus of $1,010,399 through the end of June.

Legal expenses will be over budget for the year and due to increased energy costs, utility expenses will be as well.

Property insurance for Pittsfield was more than estimated.

The operating budget is where we see the surplus. There is a surplus of $402,665 under Total

Employment Cost, half of that is benefits. We should see that amount come down next year.

$400,000 of the $1,010,399 is unanticipated revenue from taxes and also from the Scio Township DDA refund.

The balance of the surplus is from various other small areas within the budget where we did not spend the total amount budgeted.

07-009 IX. DIRECTOR’S REPORT

In addition to her written report, Director Parker reported the following:

We have received approval from the Washtenaw County Drain Commission and are on the Agenda of the August 7th City Council Meeting for final approval of the Northeast site plan.

Once the building plan is approved, bid packets will be sent out with responses expected back by the end of August. The first bid packets may be ready for approval and require a special meeting in September.

O’Neal is expecting to break ground in September.

The C-SPAN Book TV Bus will be coming to the AADL on Friday, August 4th. It will be at Malletts Creek from 10:00 a.m. to 12:00 noon and at Pittsfield from 2:00 to 4:00 p.m.

We received a letter from ProQuest congratulating us on the website award. They are posting the letter on their website.

Director Parker recommended reading the Public Agenda report titled “Long Overdue”.

SEMCOG has invited Director Parker to speak to the Oakland County Commission on sustainability and building.

Circulation statistics for 2005-2006 were over 5 million, up from 3 million in 2004-2005. There was a round of applause.

Director Parker reported that she has been approached by the Ypsilanti District Library regarding reciprocity. She is receptive to the idea and research has begun.

Director Parker would like to see a type of agreement drawn up that can be scaled in the event that other libraries in the county request reciprocity.

A recommendation will be brought to the board at a future date.

07-010 X. ELECT LIBRARY BOARD OFFICERS

1. PRESIDENT
{Item of action)

Secretary Cahill, supported by Trustee Head, moved to nominate Margaret Leary for Board President. No other nominations were made.

A roll call vote was taken:

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed: 7-0.

2. VICE PRESIDENT
(Item of action)

President Surovell, supported by Treasurer Leary, moved to nominate Rebecca Head for Board Vice President. No other nominations were made.

A roll call vote was taken:

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed: 7-0.

3. TREASURER
(Item of action)

Treasurer Leary, supported by Secretary Cahill, moved to nominate Jan Barney Newman for Board Treasurer. No other nominations were made.

A roll call vote was taken:

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed: 7-0.

4. SECRETARY
(Item of action)

Trustee Head, supported by Secretary Cahill, moved to nominate Connie Greene for Board Secretary. No other nominations were made.

A roll call vote was taken:

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed: 7-0.

07-011 XI. INSTALLATION OF OFFICERS

Director Parker administered the oath installing Board officers; Trustee Leary as President, Trustee Head as Vice President, Trustee Barney Newman as Treasurer, and Trustee Greene as Secretary.

“I, ,DO SOLEMNLY SWEAR THAT I WILL ABIDE BY THE BYLAWS, RULES, AND REGULATIONS OF MY OFFICE AS TO THE BEST OF MY ABILITY.”

07-012 XII. OFFICERS RELINQUISH CONTROL TO NEW OFFICERS

President Surovell relinquished control to new officers. President Leary presided over the remainder of the meeting.

07-013 XIII. COMMITTEE REPORTS

07-014 XIV. OLD BUSINESS

04-207 A. UPDATE ON PITTSFIELD BRANCH

Director Parker provided the following report:

Landscaping has progressed. Plantings along the entrance and driveway are in.

Exterior signs have not been received yet.

A gift of art of two paintings by artist David Tammany, were donated for the Pittsfield Branch by the Ladies Library Association.

06-125 B. PRESENTATION OF NORTHEAST BRANCH PROGRAM
Cory Lavigne, Van Tine|Guthrie Studio of Architecture

Cory Lavigne of Van|Tine Guthrie provided an overview of the floor plan and interiors for the new Northeast branch.

07-015 XV. NEW BUSINESS

07-016 A. RESOLUTION OF THANKS TO LINDA KRILL UPON HER RETIREMENT
(Item of action)

Trustee Murphy, supported by Vice President Head, moved to approve the Resolution of Thanks to Linda Krill upon her retirement.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed: 7-0.

07-017 B. PRESENTATION OF DOWNTOWN MEETING ROOM RENOVATION ALTERNATIVES
Carl Luckenbach, Luckenbach | Ziegelman

Carl Luckenbach of Luckenbach | Ziegelman provided a presentation on the viable options to expand the meeting space in the Downtown location.

The Board requested that before any decisions on renovation are made, Director Parker present them with a comprehensive plan for upgrades throughout the Downtown location.

07-018 C. DISCUSSION ON BOARD RETREAT DATE

It was agreed the Board Retreat will be held Friday, September 29th from 3:00-8:00pm

07-019 XVI. ADJOURNMENT

The meeting was adjourned at 7:25 p.m.

June 19, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 19, 2006

06-190 I. CALL TO ORDER

Vice President Murphy called the meeting to order at 5:37 p.m.

06-191 II. ATTENDANCE

Present: Cahill, Greene, Kincaid, Leary, Murphy
Absent: Head, Surovell
Staff: Nieman, Parker, Soave (Recorder)

06-192 III. APPROVAL OF AGENDA

Secretary Cahill, supported by Trustee Greene, moved to approve the Agenda.

AYES: Cahill, Greene, Kincaid, Leary, Murphy
NAYS: None

Motion passed: 5-0.

May 15, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, MAY 15, 2006

06-170 I. CALL TO ORDER

President Surovell called the meeting to order at 6:07 p.m.
Secretary Cahill, supported by Trustee Kincaid, moved to vote for Executive Session for the Director’s Evaluation.

AYES: Cahill, Greene, Kincaid, Surovell
NAYS: None

Motion passed: 4-0.

06-171 II. ATTENDANCE

Present: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
Absent: None
Staff: Nieman, Parker, Soave (Recorder)
Others: Michael Guthrie, Van Tine|Guthrie Studio of Architecture

April 17, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, APRIL 17, 2006

06-155 I. CALL TO ORDER

President Surovell called the meeting to order at 6:00 p.m.

06-156 II. ATTENDANCE

Present: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
Absent: None
Staff: Nieman, Parker, Soave (Recorder)
Others: Mike Guthrie, Van Tine|Guthrie Studio of Architecture

06-157 III. RECESS TO EXECUTIVE SESSION FOR DIRECTOR’S EVALUATION, OPINION OF COUNSEL AND PENDING LITIGATION

February 20, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 20, 2006

06-129 I. CALL TO ORDER

President Surovell called the meeting to order at 6:07 p.m.

06-130 II. ATTENDANCE

Present: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
Absent: None
Staff: Nieman, Parker, Soave (Recorder)

06-131 III. APPROVAL OF AGENDA

Secretary Cahill, supported by Trustee Kincaid, moved to approve the Agenda.

AYES: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell

January 23, 2006 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JANUARY 23, 2006

06-111 I. CALL TO ORDER

President Surovell called the meeting to order at 6:00 p.m.

06-112 II. ATTENDANCE

Present: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
Absent: None
Staff: Nieman, Parker, Soave (Recorder)
Others: Herb David, Herb David Guitars
Michael Guthrie, Van Tine|Guthrie Studio of Architecture
Susan Pollay, Downtown Development Authority
Roger Smith, Garan, Lucow, Miller P.C.
Bill Thacker, Dykema

December 19, 2005 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, DECEMBER 19, 2005

06-095 I. CALL TO ORDER

President Surovell called the meeting to order at 6:00 p.m.

06-096 II. ATTENDANCE

Present: Cahill, Greene, Head, Leary, Murphy, Surovell
Absent: Kincaid
Staff: Grimes, Nieman, Parker
Others: Beth Andrews, Garan, Lucow, Miller P.C.
Christine Gerdes, Dykema, PLLC

06-097 III. RECESS TO EXECUTIVE SESSION FOR OPINION OF COUNSEL AND PENDING LITIGATION

06-098 IV. RECONVENE REGULAR MEETING AT 6:30 P.M.

November 21, 2005 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, NOVEMBER 21, 2005

06-077 I. CALL TO ORDER

President Surovell called the meeting to order at 6:04 p.m.

06-078 II. ATTENDANCE

Present: Cahill, Greene, Head, Kincaid, Leary, Murphy, Surovell
Absent: None
Staff: Modell, Nieman, Parker, Soave (Recorder)
Others: Connie Dimond, JJR
Michael Guthrie, Van Tine|Guthrie
Bob Jacobson, HDC Construction Co.

06-079 III. APPROVAL OF AGENDA

Secretary Cahill, supported by Trustee Head, moved to approve the Agenda.

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