September 24, 2012 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, SEPTEMBER 24, 2012

12-186 I. CALL TO ORDER

President Leary called the meeting to order at 6:03 p.m.

12-187 II. ATTENDANCE

Present: Head, Kaplan (arrived 7:00 p.m.), Leary, Murphy, Barney Newman, Rosenthal (arrived 6:10 p.m.), Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Dan Schairbaum, Dykema

12-188 III. VOTE FOR EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE
(Item of action)
Roll call vote

Trustee Surovell, supported by Secretary Barney Newman, moved to include in the Executive Session a discussion of real estate.

A roll call vote was taken.

AYES: Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 5-0.

12-189 IV. RECESS TO EXECUTIVE SESSION FOR OPINION OF LEGAL COUNSEL & DISCUSSION OF REAL ESTATE

12-190 V. RECONVENE REGULAR MEETING AT 7:00 PM

President Leary reconvened the meeting at 7:06 p.m.

12-191 VI. APPROVAL OF AGENDA
(Item of action)

Vice President Rosenthal, supported by Trustee Head, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-192 VII. APPROVAL OF MINUTES OF AUGUST 20, 2012
(Item of action)

Secretary Barney Newman, supported by Trustee Kaplan, moved to approve the minutes of August 20, 2012.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-193 VIII. CITIZENS’ COMMENTS

There were no citizens’ comments.

12-194 IX. FINANCIAL REPORTS

Associate Director Nieman reported August showed unrestricted cash balance just over $13 million. Tax receipts just over $7.1 million, reflecting 64% of the budgeted amount, have been received. Three line items are over budget but are expected to come into line later in the year.

12-195 X. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Head, supported by Treasurer Murphy, moved to approve the August disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-196 XI. COMMITTEE REPORTS

12-197 A. FACILITIES COMMITTEE

Vice President Rosenthal reported the Facilities Committee had met and continues to discuss the downtown library building.

12-198 B. FINANCE COMMITTEE

Treasurer Murphy reported the Finance Committee had met, discussed the downtown library building and the progress of the 2011-2012 audit.

12-199 XII. DIRECTOR’S REPORT

Director Parker acknowledged Terry Soave and the Outreach Department for the WLBPD’s best practices recently highlighted in a National Library Service for the Blind and Physically Handicapped publication.

Director Parker presented an update on the progress of the 2010-2015 Strategic Plan.

President Leary stated that all staff is to be complimented on the progress of the Strategic Plan.

12-200 XIII. NEW BUSINESS

12-201 A. VOTE FOR EXECUTIVE SESSION AT THE OCTOBER 15, 2012 REGULAR MEETING FOR OPINION OF LEGAL COUNSEL & DISCUSSION OF REAL ESTATE
(Item of action)
Roll call vote

Vice President Rosenthal, supported by Trustee Head, moved to hold an Executive Session at the September 24, 2012 regular Board meeting for opinion of legal counsel and discussion of real estate.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-202 XIV. ADJOURNMENT

Trustee Surovell, supported by Secretary Barney Newman, moved to adjourn the meeting.

President Leary adjourned the meeting at 7:20 p.m.