June 18, 2012 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 18, 2012

12-118 I. CALL TO ORDER

President Leary called the meeting to order at 7:05 p.m.

12-119 II. ATTENDANCE

Present: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: Head
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

12-120 III. APPROVAL OF AGENDA
(Item of action)

Vice President Rosenthal, supported by Treasurer Murphy, moved to approve the agenda. Trustee Kaplan requested under New Business the addition of a letter received from MLA.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-121 IV. APPROVAL OF MINUTES OF MAY 21, 2012, JUNE 9, 2012 AND JUNE 12, 2012
(Item of action)

Secretary Barney Newman, supported by Trustee Kaplan, moved to approve the minutes of May 21, 2012, June 9, 2012 and June 12, 2012.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-122 V. CITIZENS’ COMMENTS

There were no citizens’ comments.

12-123 VI. FINANCIAL REPORTS

Associate Director Nieman reported May showed unrestricted cash balance just over $8.8 million. Tax receipts just over $10.9 million, reflecting 98% of the budgeted amount, have been received. Delinquent taxes were received in June, bringing up the budgeted amount to 100%.

12-124 VII. APPROVAL OF DISBURSEMENTS
(Item of action)

Vice President Rosenthal, supported by Treasurer Murphy, moved to approve the May disbursements.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-125 VIII. COMMITTEE REPORTS

12-126 A. FACILITIES COMMITTEE

Vice President Rosenthal reported the Facilities Committee has sponsored two public forums to date, with a third this Wednesday, on the downtown library building. Board members were pleased with the format of the meetings.

12-127 IX. DIRECTOR’S REPORT

Director Parker reported that the summer reading game has begun. go@aadl was kicked-off yesterday with R.O.C.K (Royal Order of Chords and Keys) at the Top of the Park. Over 700 kids attended. This was the first of four Kids Rock Series@TOP that the Library is sponsoring.

A certificate of appreciation was received from the Michigan Prisoner Re-entry Initiative for allowing use of the library as a meeting location and other services provided.

An invitation to the Board and staff was received for the DDA’s Library Lane Parking Structure Grand Opening celebration on Thursday July 12th.

12-128 X. NEW BUSINESS

12-129 A. RESOLUTION TO AMEND THE 2011-2012 APPROVED BUDGET
(Item Of Action)

Secretary Barney Newman, supported by Trustee Kaplan, moved the Board resolves as follows: To transfer $5,000 from Communications to Supplies; to transfer $5,000 from Repairs to Supplies; to transfer $10,000 from Software to Supplies; to transfer $24,000 from Capital Outlays to Supplies; that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-130 B. FACILITIES COMMITTEE PUBLIC FORUMS ON THE FUTURE OF THE DOWNTOWN LIBRARY UPDATE

Vice President Rosenthal reviewed the two public forums held to date. She asked for any thoughts on improving this coming Wednesday’s forum. Board members agreed the forums were well run and informative.

Director Parker reported the tour portion of the forum has been filmed and placed on the website. Public who attended both forums was given ample opportunity to ask questions or comment and the forums ended on time.

12-131 C. MICHIGAN LIBRARY ASSOCIATION COMMUNICATION

President Leary read the following letter into the record:

“This letter is in recognition of Josie Parker’s service to the Michigan Library Association (MLA). Josie served MLA as President, 2007-2008 and she served as Chair of the MLA Legislative Committee, 2010-12. As she steps down from those responsibilities, I wish to recognize her leadership, commitment and accomplishments.

MLA has undergone significant changes in the last seven years. As President, 2007-2008, Josie led the charge to restructure and rejuvenate the 117 year old association. MLA had grown in size and scale beyond its ability to focus on core member benefits and financial sustainability. The transition from constituent to strategic governance required significant time, strategy, outside consultants, bylaws changes and member education. Josie traveled the state, listened to members, and led a transitional leadership forum to engage members in building a new MLA. Without that restructuring, MLA would not have survived to achieve our mission, of helping libraries and library professionals succeed.

As Chair of the Legislative Committee in 2010-11, MLA’s Legislative Committee developed and implemented a statewide issue advocacy campaign including the Protect Michigan Libraries website, statewide media, and target district meetings with legislators. As a result, MLA prevented a proposed 40% cut to libraries and actually increased library funding by 6%. That year the Legislative Committee also laid the foundation to restore renaissance zone funding for libraries through research and analysis.

As Chair of the Legislative Committee in 2011-12, MLA increased funding in support of libraries by $6,562,300 through increases in state aid to libraries, MeL funding and reinstatement of renaissance zone reimbursements. Josie personally testified before the Local, Intergovernmental and Regional Affairs Committee and the Appropriations Education Subcommittee under the theme of “Essential e-services Through Michigan’s Libraries.” This testimony helped rebrand libraries as an essential government service critical to new literacy skills and access to essential information.

Josie Parker is a visionary among her peers. She is a vocal advocate of library services and is extremely well-respected in the library community and by legislators.

Josie’s involvement in MLA would not have been possible without the support of the Ann Arbor District Library Board of Trustees. Thank you, and your fellow Trustees, for your support of Josie’s involvement in MLA and for your support of MLA as an organizational member. Josie’s leadership has benefited the entire library community in Michigan.

Sincerely,
Richard Cochran, MLA President”

12-132 D. VOTE FOR EXECUTIVE SESSION AT THE JULY 16, 2012 REGULAR MEETING FOR OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Vice President Rosenthal, supported by Secretary Barney Newman, moved to hold an Executive Session at the July 16, 2012 regular Board meeting for opinion of legal counsel.

A roll call vote was taken.

AYES: Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 6-0.

12-133 XI. ADJOURNMENT

Trustee Surovell, moved to adjourn the meeting.

President Leary adjourned the meeting at 7:30 p.m.