February 20, 2012 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, FEBRUARY 20, 2012

12-022 I. CALL TO ORDER

President Leary called the meeting to order at 6:04 p.m.

12-023 II. ATTENDANCE

Present: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Neiburger, Nieman, Parker, Wilson (recorder)
Others Present: William Stapleton, Hooper Hathaway

12-024 III. RECESS TO EXECUTIVE SESSION FOR OPINION OF LEGAL COUNSEL

12-025 IV. RECONVENE REGULAR MEETING AT 7:00 PM

President Leary reconvened the meeting to order at 7:03 p.m.

12-026 V. APPROVAL OF AGENDA
(Item of action)

Trustee Surovell, supported by Trustee Head, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-027 VI. APPROVAL OF MINUTES OF JANUARY 16, 2012
(Item of action)

Secretary Barney Newman, supported by Treasurer Murphy, moved to approve the minutes of January 16, 2012.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-028 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

12-029 VIII. FINANCIAL REPORTS

Associate Director Nieman reported January showed unrestricted cash balance just over $12.1 million. Tax receipts just over $10.7 million, reflecting 96.7% of the budgeted amount, have been received. The Fund Balance reflects just over $7.9 million. Three line items are over budget, but will come back into line later in the year.

12-030 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Head, supported by Trustee Kaplan, moved to approve the January disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-031 X. DIRECTOR’S REPORT

Director Parker congratulated Tim Grimes for his recent two year appointment to the ALA Public & Cultural Programs Advisory Committee. This committee will be seeking IMLS funding to access effective programming held in libraries across the country.

12-032 XI. NEW BUSINESS

12-033 A. RESOLUTION TO ADOPT POLICY 2.13 WEBSITE TERMS OF USE
(Item of action)

Secretary Barney Newman, supported by Trustee Head, moved the Board resolves as follows to adopt Policy 2.13 Website Terms of Use and that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-034 B. BOARD COMMITTEE APPOINTMENTS APPROVAL
(Item of action)

Trustee Surovell, supported by Trustee Kaplan, moved to approve the Board committee appointments as outlined in the Board Bylaws.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-035 C. VALA CONFERENCE-MELBOURNE, AUSTRALIA PRESENTATION

Associate Director Neiburger reported on his attendance at the February 2012 VALA Conference in Australia. He gave the closing keynote address entitled “Access, schmaccess: libraries in the Age of Information Ubiquity” and briefly touched on his talk for the Board.

12-036 D. VOTE FOR EXECUTIVE SESSION AT THE MARCH 19, 2012 REGULAR MEETING FOR OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Treasurer Murphy, supported by Trustee Head, moved to hold an Executive Session at the March 19, 2012 regular Board meeting for opinion of legal counsel.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

12-037 XII. ADJOURNMENT

Secretary Barney Newman, supported by Trustee Kaplan, moved to adjourn the meeting.

President Leary adjourned the meeting at 7:30 p.m.