July 18, 2011 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, JULY 18, 2011

11-109 I. CALL TO ORDER

President Leary called the meeting to order at 6:00 p.m.

11-110 II. ATTENDANCE

Present: Head, Leary, Kaplan, Murphy, Barney Newman, Surovell
Absent: Rosenthal
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

11-111 III. VOTE FOR EXECUTIVE SESSION FOR OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Secretary Barney Newman, supported by Trustee Head, moved to recess to Executive Session for opinion of legal counsel.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman
NAYS: None

Motion passed 5-0.

11-112 IV. RECESS TO EXECUTIVE SESSION FOR LABOR NEGOTIATIONS AND OPINION OF LEGAL COUNSEL

11-113 V. RECONVENE REGULAR MEETING AT 7:00PM

President Leary reconvened the meeting to order at 7:04 p.m.

11-114 VI. APPROVAL OF AGENDA
(Item of action)

Trustee Kaplan, supported by Treasurer Murphy, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 6-0.

11-115 VII. APPROVAL OF MINUTES OF JUNE 20, 2011
(Item of action)

Trustee Head, supported by Secretary Barney Newman, moved to approve the minutes of June 20, 2011.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 6-0.

11-116 VIII. CITIZENS’ COMMENTS

There were no citizens’ comments.

11-117 IX. FINANCIAL REPORT

Associate Director Nieman informed the Board that the financial documents distributed this evening are marked pre-audit. The auditors are expected to begin the audit process by the end of August. He anticipates only minor adjustments to the June financials.

He reported June showed unrestricted cash balance just over $7.8 million. Tax receipts just over $11.2 million, reflecting 99.6% of the budgeted amount, have been received. The Fund Balance reflects just over $7.8 million.

He also noted that tax refunds are usually budgeted at $50,000 annually. This year refunds to different municipalities have exceeded $190,000. Tax tribunal appeals generated the majority of these refunds.

11-118 X. APPROVAL OF DISBURSEMENTS
(Item of action)

Secretary Barney Newman, supported by Trustee Kaplan, moved to approve the June disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 6-0.

11-119 XI. DIRECTOR’S REPORT

Director Parker reviewed her written report noting that Laura Pershin Raynor received the Ann Arbor Book Festival “Leaders in Literature Award”. She also acknowledged Tim Grimes involvement in an NEH Bridging Cultures: The Muslim Worlds initiative. Due to his participation AADL has been chosen as one of six libraries across the country to conduct focus groups in creation of the bridging cultures bookshelf on the Muslim culture.

Director Parker announced that Trustee Ed Surovell will be awarded Michigan Library Association’s 2011 Trustee Citation of Merit at the Association’s award banquet in October.

11-120 XII. NEW BUSINESS

11-121 A. VOTE FOR EXECUTIVE SESSION AT THE AUGUST 15, 2011 REGULAR MEETING FOR LABOR NEGOTIATION AND OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Trustee Head, supported by Secretary Barney Newman, moved to hold an Executive Session at the August 15, 2011 regular Board meeting for labor negotiation and opinion of legal counsel.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 6-0.

11-122 XIII. ADJOURNMENT

President Leary adjourned the meeting at 7:13 p.m.