January 17, 2011 Minutes of the Annual Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE ANNUAL MEETING
MONDAY, JANUARY 17, 2011

11-001 I. CALL TO ORDER

President Head called the meeting to order at 7:02 p.m.

11-002 II. ATTENDANCE

Present: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

11-003 III. ADMINISTRATION OF OATH OF MEMBERS
Judge Elizabeth Hines, Presiding

Judge Hines administered the oath of office to the following new and returning trustees: Nancy Kaplan, Barbara Murphy, Jan Barney Newman and Edward Surovell.

“I, (name stated), DO SOLEMNLY SWEAR THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND THE CONSTITUTION OF THE STATE OF MICHIGAN, AND THAT I WILL FAITHFULLY DISCHARGE THE DUTIES OF THE OFFICE OF MEMBER OF THE DISTRICT LIBRARY BOARD OF THE ANN ARBOR DISTRICT LIBRARY, WASHTENAW COUNTY, MICHIGAN ACCORDING TO THE BEST OF MY ABILITY.”

11-004 IV. PRESIDENT’S REMARKS

President Head welcomed new and returning trustees to the Board. She remarked on the events of the past year and one half since the last annual meeting: HAL was dissolved and the Library of Michigan was transferred to the Department of Education; the WLPBD was brought into AADL, kudos were given to staff who made this possible; the 2010-2015 AADL Strategic Plan was adopted; construction began on the “Library Lot” underground parking structure; the Board reduce the millage rate; the Library received an excellent audit report for this year; the Friends of the Ann Arbor District Library also received a good audit.

President Head thanked Josie and Robert Parker for a recent financial donation made to the Library in honor of the Board.

Director Parker presented President Head with a bouquet of roses on behalf of staff and administration in acknowledgment of her service as Board President.

11-005 V. APPROVAL OF AGENDA
(Item of action)

Vice President Barney Newman, supported by Trustee Murphy, moved to approve the agenda.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-006 VI. ELECT LIBRARY BOARD OFFICERS

1. PRESIDENT
(Item of action)
Roll call vote

Trustee Rosenthal, supported by Trustee Murphy, nominated Margaret Leary for Board President. No other nominations were made.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

2. VICE PRESIDENT
(Item of action)
Roll call vote

Trustee Surovell, supported by Trustee Leary, nominated Prue Rosenthal for Board Vice President. No other nominations were made.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

3. TREASURER
(Item of action)
Roll call vote

Trustee Barney Newman, supported by Trustee Rosenthal, nominated Barbara Murphy for Board Treasurer. No other nominations were made.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

4. SECRETARY
(Item of action)
Roll call vote

Trustee Leary, supported by Trustee Murphy, nominated Jan Barney Newman for Board Secretary. No other nominations were made.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-007 VII. INSTALLATION OF OFFICERS

Trustee Leary administered the oath installing Board officers: Trustee Leary as President, Trustee Rosenthal as Vice President, Trustee Murphy as Treasurer, and Trustee Barney Newman as Secretary.

“I, (name stated), DO SOLEMNLY SWEAR THAT I WILL ABIDE BY THE BYLAWS, RULES, AND REGULATIONS OF MY OFFICE AS TO THE BEST OF MY ABILITY.”

11-008 VIII. OFFICERS RELINQUISH CONTROL TO NEW OFFICERS

President Head relinquished control to new officers. President Leary presided over the remainder of the meeting.

11-009 IX. APPROVAL OF MINUTES OF DECEMBER 20, 2010
(Item of action)

Secretary Barney Newman, supported by Trustee Head, moved to approve the minutes of December 20, 2010.

AYES: Head, Kaplan, Leary, Barney Newman, Rosenthal, Surovell
NAYS: None
ABSTAIN: Murphy

Motion passed 6-0-1.

11-010 X. CITIZENS’ COMMENTS

Glen Modell

Good evening. My name is Glen Modell, and I am a 35-year employee of the Ann Arbor District Library. I have two things to say tonight. The first is my annual comment about the audit, which is that this time, my areas of concern are on pages 23 and 25.

My second comment is a welcome to the new Board member. As the current Board members know, I have kept up a long-running conversation with the Library Administration and the Board, about a matter which I feel is important. I have brought an informational packet for the newest Board member which I will give to Karen, and I would ask that the newest Board member take the time to look it over. Thanks very much.

11-011 XI. FINANCIAL REPORT

Associate Director Nieman reported November showed unrestricted cash balance just over $12.5 million. Tax receipts of almost $11 million, reflecting 95% of the budgeted amount, have been received. The Fund Balance reflects just over $7.85 million.

Several line items are over budget in operating and should come back into line later in the year with the exception of Employee Benefits which may require an adjustment.

11-012 XII. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Head, supported by Treasurer Murphy, moved to approve the December disbursements.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-013 XIII. DIRECTOR’S REPORT

Director Parker stated her report stands as written.

President Leary highlighted Director Parker’s invitation to participate in a proposed “Digital Public Library of America” project at The Berkman Center for Internet & Society.

11-014 XIV. NEW BUSINESS

11-015 A. APPROVE BOARD MEETING DATES FOR 2011
(Item of action)

Vice President Rosenthal, supported by Secretary Barney Newman, moved to accept the Board meeting schedule as proposed.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-016 B. VOTE FOR EXECUTIVE SESSION AT THE FEBRUARY 21, 2011 REGULAR MEETING FOR LABOR NEGOTIATIONS
(Item of action)
Roll call vote

Trustee Surovell, supported by Treasurer Murphy, moved to hold Executive Session at the February 21, 2011 regular Board meeting for labor negotiations.

A roll call vote was taken.

AYES: Head, Kaplan, Leary, Murphy, Barney Newman, Rosenthal, Surovell
NAYS: None

Motion passed 7-0.

11-017 XV. ADJOURNMENT

Secretary Barney Newman, supported by Trustee Head, moved to adjourn the meeting.

President Leary adjourned the meeting at 7:25 p.m.