September 20, 2010 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, SEPTEMBER 20, 2010

10-251 I. CALL TO ORDER

President Head called the meeting to order at 6:01 p.m.

10-252 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: None
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Jim Greene, Dykema

10-253 III. VOTE FOR EXECUTIVE SESSION FOR LABOR NEGOTIATIONS
(Item of action)
Roll call vote

Secretary Leary, supported by Trustee Murphy, moved to recess to an Executive Session for discussion of labor negotiations.

A roll call vote was taken.

AYES: Head, Leary, Murphy, Stearns
NAYS: None

Motion passed 4-0.

10-254 IV. RECESS TO EXECUTIVE SESSION FOR LABOR NEGOTIATIONS

President Head recessed the meeting to Executive Session at 6:02 p.m.

10-255 V. RECONVENE REGULAR MEETING AT 7:00 P.M.

President Head reconvened the meeting at 7:05 p.m.

10-256 VI. APPROVAL OF AGENDA
(Item of action)

Vice President Barney Newman, supported by Trustee Murphy, moved to approve the agenda.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-257 VII. APPROVAL OF MINUTES OF JUNE 21, 2010
(Item of action)

Vice President Barney Newman, supported by Trustee Murphy, moved to approve the minutes of June 21, 2010.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-258 VIII. CITIZENS’ COMMENTS

There were no citizens’ comments.

10-259 IX. FINANCIAL REPORT

Associate Director Nieman reported that July and August financials were enclosed in the packet. He reviewed the financials for August. August tax receipts reflect 61% of the budgeted amount. August showed unrestricted cash balance just under $12.6 million. The Fund Balance reflects $7.6 million.

Six items are over budget in operating and should come back into line later in the year.

10-260 X. APPROVAL OF DISBURSEMENTS
(Item of action)

Vice President Barney Newman, supported by Secretary Leary, moved to approve June through August disbursements.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-261 XI. COMMITTEE REPORTS

10-262 A. EXECUTIVE COMMITTEE

President Head reported the committee consisting of herself, Vice President Barney Newman and Treasurer Rosenthal met with Director Parker to confirm that the Director had the authority to offer a choice of three insurance plans to non-union employees.

10-263 B. POLICY COMMITTEE

Vice President Barney Newman reported the committee consisting of herself, Trustee Murphy and Trustee Stearns met to discuss a communication received regarding AADL’s Meeting Room Policy.

10-264 XII. DIRECTOR’S REPORT

In addition to the written report in the Board packet Director Parker reported that this year’s summer reading game had over 9,000 participants. Of that number, 2,771 were adults. 52% of those registered completed the game. Friends of the Ann Arbor District Library donated funds to purchase books which were given as prizes for completion of the game.

AADL has been invited to participate in the Washtenaw County Internet Safety Taskforce. Director Parker will be representing the Library.

Director Parker reported she attended the Success by 6 Legislative Breakfast held this morning.

10-265 XIII. NEW BUSINESS

10-266 A. RESOLUTION OF THANKS TO JANET A. SMITH UPON HER RETIREMENT
(Item of action)

Treasurer Rosenthal, supported by Secretary Leary, moved to thank Janet A. Smith for her service as an employee November 17, 1987 to August 31, 2010 of the Ann Arbor District Library.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-267 B. RESOLUTION OF THANKS TO JANET P. SMITH UPON HER RETIREMENT
(Item of action)

Vice President Barney Newman, supported by Trustee Stearns, moved to thank Janet P. Smith for her service as an employee November 28, 1983 to August 31, 2010 of the Ann Arbor District Library.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-268 C. APPROVE BOARD MEETING DATES FOR REMAINDER OF 2010
(Item of action)

Trustee Surovell, supported by Secretary Leary, moved to approve the proposed meeting dates for the remainder of the calendar year.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-269 D. RESOLUTION TO AUTHORIZE CHANGE OF LEGAL COUNSEL REGARDING REAL ESTATE MATTERS FROM BUTZEL LONG TO DYKEMA
(Item of action)

Vice President Barney Newman, supported by Trustee Stearns, moved the Board hereby approves the use of Dykema Gossett PLLC as legal counsel for assistance in matters of real estate.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-270 E. RESOLUTION TO REPLACE DOWNTOWN LIBRARY CHILLER
(Item of action)

Director Parker explained the need to either repair or replace one of the Downtown Library chillers.

Secretary Leary left the meeting at 7:30 p.m.

The Board had several questions regarding repairing versus replacing the equipment. The topic of investing additional monies in the building was also briefly discussed.

President Head stated the future of the Downtown Library could be a retreat topic after board members are elected in November.

Trustee Surovell, supported by Trustee Murphy, moved to authorize Pace Mechanical to replace one of the two chillers at the Downtown Branch for the amount of $108,555.00.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

10-271 F. RESOLUTION TO INCREASE CAPITAL OUTLAYS BUDGET
(Item of action)

Treasurer Rosenthal, supported by Vice President Barney Newman, moved to increase the budget line for Capital Outlays by $110,000 for the purchase and installation of one chiller and that the $110,000 increase for Capital Outlays be transferred from the Fund Balance.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

10-272 G. LIBRARY LOT – GEOLOGIC FORMATION PRESENTATION
Carola Stearns

Trustee Stearns gave a presentation of the geologic formation of North America in regards to glacial activity in general and the Ann Arbor area in particular.

10-273 H. VOTE FOR EXECUTIVE SESSION AT THE OCTOBER 18, 2010 REGULAR BOARD MEETING FOR LABOR NEGOTIATIONS
(Item of action)
Roll call vote

Vice President Barney Newman, supported by Trustee Murphy moved to hold an Executive Session at the October 18, 2010 regular Board meeting for labor negotiations.

A roll call vote was taken.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

10-274 XIV. ADJOURNMENT

President Head adjourned the meeting at 8:15 p.m.