June 21, 2010 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 21, 2010

10-236 I. CALL TO ORDER

President Head called the meeting to order at 7:05 p.m.

10-237 II. ATTENDANCE

Present: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: None
Staff: Choate, Neiburger, Parker, Wilson (recorder)

10-238 III. APPROVAL OF AGENDA
(Item of action)

Trustee Surovell, supported by Treasurer Rosenthal, moved to approve the agenda.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-239 IV. APPROVAL OF MINUTES OF MAY 17, 2010
(Item of action)

Treasurer Rosenthal, supported by Trustee Surovell, moved to approve the minutes of May 17, 2010.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-240 V. CITIZENS’ COMMENTS

Don Lawson

Hello everybody, I’m Don Lawson, I’m from Pace Mechanical Services and I’m not a resident of Ann Arbor but I’m a longtime resident of the area. I just wanted to be here, I know you plan on discussing the PMA agreement and just wanted to show up, just make a few comments. I’ve been actually servicing the account for four years for Pace Mechanical and prior to that with Campbell, Incorporated who’s our other mechanical company. Just wanted to let you know that we’ve been taking good care of the equipment. Some equipment’s aging, but its running rather well because we have taken care of it. If anyone needs anything answered I’d be more than happy to answer any questions. Thank you.

Dominic Cuda

Thank you for your time, I appreciate it very much. I’m with Campbell Incorporated and we’re a community company here in Ann Arbor, Michigan, and we have been for over fifteen years. I guess, what I would like to understand is the Ann Arbor Library itself, is so dependent on the community for support and here we are a local company in town paying taxes here, employing people from the local area here, we’re planning on putting up a building or buying a building to expand our business, etcetera. So I’m just thinking to myself, and I’m trying to understand, if I can, how come the Library isn’t looking at a local contractor in town, whether it’s us or Fuller or Robertson Morrison, why are we going outside of this area and not looking at local companies that are paying taxes in this town, supporting it with people from the area, etcetera. I myself am involved with the Ann Arbor arts, I’m involved, I do much work with the University of Michigan with the Dawson’s. I’ve spent thousands of dollars personally at Mediterrano and all sorts of restaurants and places in town with family and friends in community and I guess I’m just trying to understand why a company like Campbell, Inc. could not be given the opportunity to be the contractor of choice. If we’re here in this community providing so much support. That’s my only comment and I mean it very respectfully to everyone here. Thank you.

10-241 VI. FINANCIAL REPORT

Director Parker reported May revenue is at 99% of the budgeted amount for tax receipts. The outstanding one percent is payment from the county for tax delinquencies. State aid received by the Library is at 50%. $35,000 to $40,000 is anticipated, but not budgeted as annual receipt has been tentative for a number of years. This is a drop from the $120,000 we usually received due to our withdrawal from TLN and not joining another cooperative.

10-242 VII. APPROVAL OF DISBURSEMENTS
(Item of action)

Vice President Barney Newman, supported by Treasurer Rosenthal, moved to approve May disbursements.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-243 VIII. DIRECTOR’S REPORT

Director Parker reported that summer reading program kick-off is at 7:00 p.m. this Wednesday at The Ark. All are welcome to attend. Director Parker thanked The Friends of the Ann Arbor District Library for providing funds for prizes and events for this program.

A new entry has been installed in front of the Downtown Library by the DDA in preparation for the Fifth Avenue street closure.

10-244 IX. NEW BUSINESS

10-245 A. RESOLUTION TO AMEND THE 2009-2010 APPROVED BUDGET
(Item of action)

Trustee Murphy, supported by Secretary Leary, moved to amend the 2009-2010 approved budget as recommended.

Associate Director Neiburger reported that three line items need adjustment: Communications, Supplies and Utilities. Monies are being realigned within the budget. No funds are being drawn from the Fund Balance.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-246 B. RESOLUTION TO AWARD CONTRACT FOR HVAC EQUIPMENT MAINTENANCE AND REPAIR SERVICE FOR THREE YEARS
(Item of action)

Secretary Leary, supported by Trustee Murphy moved the Board resolves that the contract for HVAC equipment maintenance and repair be awarded to Pace Mechanical Services for three years beginning July 1, 2010 for the bid amount of $261,985.00 and that all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

Director Parker reviewed the bid process. She thanked representatives present from both Campbell and Pace. Administration took into consideration the statement from Campbell during last months board meeting, but is bringing the recommendation for Pace Mechanical based on the business practices used in bringing bids forward. The bid from Pace Mechanical is lower and they have been maintaining the equipment.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-247 C. RESOLUTION OF THANKS TO RICHARD DURHAM UPON HIS RETIREMENT
(Item of action)

Treasurer Rosenthal, supported by Secretary Leary, moved to thank Richard Durham for his service as an employee July 13, 1996 to May 30, 2010 of the Ann Arbor District Library.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-248 D. RESOLUTION OF THANKS TO SUE BUDIN UPON HER RETIREMENT
(Item of action)

Secretary Leary, supported by Vice President Barney Newman, moved to thank Sue Budin for her service as an employee April 6, 1981 to June 30, 2010 of the Ann Arbor District Library

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-249 E. VOTE FOR EXECUTIVE SESSION AT THE JULY 19, 2010 REGULAR BOARD MEETING FOR LABOR NEGOTIATIONS, DISCUSSION OF REAL ESTATE & OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Treasurer Rosenthal, supported by Vice President Barney Newman, moved to hold an Executive Session at the July 19, 2010 regular Board meeting for labor negotiations, discussion of real estate and opinion of legal counsel.

A roll call vote was taken.

AYES: Head, Leary, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 7-0.

10-250 X. ADJOURNMENT

President Head adjourned the meeting at 7:40 p.m.