June 15, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 15, 2009

09-222 I. CALL TO ORDER

President Head called the meeting to order at 6:08 p.m.

09-223 II. ATTENDANCE

Present: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
Absent: Leary
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)

09-224 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF REAL ESTATE, DIRECTOR’S EVALUATION & OPINION OF COUNSEL

09-225 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Head reconvened the regular meeting at 7:02 p.m.

09-226 V. APPROVAL OF AGENDA
(Item of action)

Trustee Surovell, supported by Trustee Murphy, moved to approve the agenda with following additions:

President Head moved to amend the agenda under New Business adding “B.” Easement Request from the Downtown Development Authority.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

09-227 VI. APPROVAL OF MINUTES OF MAY 18, 2009
(Item of action)

Vice-President Barney Newman, supported by Treasurer Rosenthal, moved to approve the minutes of May 18, 2009.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

09-228 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

09-229 VIII. FINANCIAL REPORT

Associate Director Nieman reported May showed unrestricted cash balance of $7.8 million. May tax receipts reflect 97% of the budgeted amount. $400,000 is anticipated in June from the County Delinquent Tax Fund. The estimated amount of property tax to be refunded to Pfizer is $188,000. Three line items are currently over budget. The Fund Balance reflects just over $6.5 million. 2008-2009 budget adjustments will be addressed under New Business.

09-230 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Surovell, supported by Treasurer Rosenthal, moved to approve May disbursements.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

09-231 X. COMMITTEE REPORTS

09-232 A. DIRECTOR’S EVALUATION COMMITTEE

President Head reported the Board met with Director Parker to discuss her goals.

09-233 B. SPECIAL FRIENDS LIAISON COMMITTEE

Treasurer Rosenthal reported on the Friends annual meeting held June 14th at the Malletts Creek Branch Library.

09-234 XI. DIRECTOR’S REPORT

In addition to the Director’s Report distributed at the meeting, Director Parker reported that AADL placed first in three categories of the American Library Association’s 2009 Best of the Show for libraries with budgets of $6 million or larger.

State of Michigan budget woes may have an impact on AADL’s patrons. Furlough days may slow down our ability to provide timely service to WLBPD patrons. MeLCat funding may be in jeopardy if the state cannot match federal funds for providing this service. Another issue affecting patrons is a policy change in borrowing audio-visual materials via MeLCat. As of July 1, 2009 this service will no longer be available to AADL patrons. A new MeLCat policy requires libraries that borrow AV to lend AV. Staffing constraints, packaging requirements, and popularity of our collection impact AADL’s ability to open the collection to statewide usage.

09-235 XII. NEW BUSINESS

09-236 A. BANDWIDTH OR WITHOUT: BEING PREPARED FOR THE KILLER APPS OF THE FUTURE PRODUCED BY AADL FOR THE LIBRARY OF MICHIGAN’S BROADBAND SUMMIT
Eli Neiburger & Kip DeGraaf

Associate Director Eli Neiburger presented the video created for the May 20th Michigan Broadband Summit.

Kip DeGraaf gave an overview of AADL’s internet connectivity and infrastructure.

09-237 B. EASEMENT REQUEST FROM THE DOWNTOWN DEVELOPMENT AUTHORITY

Director Parker reported that Administration is negotiating an easement with the DDA, related to the underground parking structure project, for access of Downtown Library property. Library stipulations include that all project costs are absorbed by the DDA and any work done is done in a manner that will not have an impact on any future construction the Library may consider.

09-238 C. RESOLUTION TO AMEND THE 2008-2009 APPROVED BUDGET
(Item of action)

Vice President Barney Newman, supported by Trustee Surovell, moved that the Board resolves: to transfer $15,000 from Capital Outlay Expense to Communications Expense; to transfer $23,000 from Capital Outlay Expense to Supplies Expense; to transfer $3,000 from Capital Outlay Expense to Postage Expense; to transfer $17,000 from Software Expense to Supplies Expense; to transfer $10,000 from Copiers Expense to Equipment Rental Expense; all resolutions and parts of resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

09-239 D. VOTE FOR EXECUTIVE SESSION AT THE JULY 20, 2009 ANNUAL BOARD MEETING FOR DISCUSSION OF REAL ESTATE & OPINION OF COUNSEL
(Item of action)
Roll call vote

Trustee Murphy, supported by Treasurer Rosenthal, moved to hold an Executive Session at the July 20, 2009 annual Board meeting for discussion of real estate and opinion of counsel.

A roll call vote was taken.

AYES: Head, Murphy, Barney Newman, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

09-240 XIII. ADJOURNMENT

President Head adjourned the meeting at 8:10 p.m.