December 21, 2009 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
343 S. FIFTH AVENUE, ANN ARBOR, MI
MINUTES OF THE REGULAR MEETING
MONDAY, DECEMBER 21, 2009

10-114 I. CALL TO ORDER

President Head called the meeting to order at 6:00 p.m.

10-115 II. ATTENDANCE

Present: Head, Leary, Murphy, Rosenthal, Stearns, Surovell (arr. 6:20 p.m.)
Absent: Barney Newman
Staff: Choate, Neiburger, Nieman, Parker, Wilson (recorder)
Others: Jim Adams, Butzel Long

10-116 III. VOTE FOR EXECUTIVE SESSION FOR OPINION OF LEGAL COUNSEL
(Item of action)
Roll call vote

Trustee Murphy, supported by Secretary Leary, moved to recess to an Executive Session for Opinion of Legal Counsel.

A roll call vote was taken.

AYES: Head, Leary, Murphy, Rosenthal, Stearns
NAYS: None

Motion passed 5-0.

10-117 IV. RECESS TO EXECUTIVE SESSION FOR OPINION OF LEGAL COUNSEL

President Head recessed the meeting to Executive Session at 6:02 p.m.

10-118 V. RECONVENE REGULAR MEETING AT 7:00 PM

President Head reconvened the meeting at 7:04 p.m.

10-119 VI. APPROVAL OF AGENDA
(Item of action)

Secretary Leary, supported by Treasurer Rosenthal, moved to approve the agenda.

AYES: Head, Leary, Murphy, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

10-120 VII. APPROVAL OF MINUTES OF NOVEMBER 16, 2009 AND DECEMBER 1, 2009
(Item of action)

Secretary Leary, supported by Trustee Surovell, moved to approve the minutes of November 16, 2009 and December 1, 2009.

AYES: Head, Leary, Murphy, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

10-121 VIII. CITIZENS’ COMMENTS

Glen Modell

Hello, I’m Glen Modell as you know, this is my annual audit speech. The items to which I am objecting in the current audit are on pages 22 and 24. Thank you.

10-122 IX. FINANCIAL REPORT

Associate Director Nieman reported November showed unrestricted cash balance just over $13.5 million. Tax receipts of just over $11 million reflect 95% of the budgeted amount received through November. The Fund Balance reflects just over $7 million. Five items are over budget in operating and will come back into line later in the year.

10-123 X. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Murphy, supported by Secretary Leary, moved to approve November disbursements.

AYES: Head, Leary, Murphy, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

10-124 XI. DIRECTOR’S REPORT

Director Parker reported the receipt of a $50,000 check from the Friends of the Ann Arbor District Library.

The 2008-2009 online AADL Annual Report was viewed.

10-125 XII. NEW BUSINESS

10-126 A. DISCUSSION ON CHANGING ELECTIONS SCHEDULE FOR THE ANN ARBOR DISTRICT LIBRARY BOARD
(Item of action)

President Head informed the Board of the decision of the Ann Arbor Public School Board to change their election cycle to November. The Library must follow their choice, but may decide whether to hold elections annually, on even or on odd years.

Director Parker stated that if the Board chose even years current Board members terms would be extended through December of 2010.

Secretary Leary, supported by Treasurer Rosenthal, moved That the Board of Trustees of the Library changes the elections for Library Board members to November of odd years, at the same time as Ann Arbor Public School District Board elections.

The Board further discussed the merits of odd versus even year elections.

AYES: None
NAYS: Head, Leary, Murphy, Rosenthal, Stearns, Surovell

Motion failed 0-6.

Treasurer Rosenthal, supported by Trustee Murphy, moved that the Board of Trustees of the Library changes the elections for Library Board members to November of even years, at the same time as Ann Arbor Public School District Board elections. That a copy of this Resolution shall be transmitted to the Washtenaw County Clerk with a request that provisions for Library Board elections be included in the Ann Arbor Public School District election coordinating committee’s report to the Michigan Secretary of State. That all resolutions that conflict with the provisions of this resolution are rescinded.

AYES: Head, Leary, Murphy, Rosenthal, Stearns, Surovell
NAYS: None

Motion passed 6-0.

10-127 B. DISCUSSION OF CITY OF ANN ARBOR LIBRARY LOT PROPOSALS

Director Parker reviewed the background of the Downtown Library building project.

Board discussion revolved around what type of project would serve the Library and its patrons well. The Board discussed the need for a “master plan” of the area incorporating the Library, the “Library Lot”, the former “Y lot” and the Blake Transit location.

10-128 XIII. ADJOURNMENT

Trustee Murphy, supported by Trustee Stearns, moved to adjourn the meeting.

President Head adjourned the meeting at 8:07 p.m.