JUNE 18, 2007 Minutes of the Regular Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE REGULAR MEETING
MONDAY, JUNE 18, 2007

07-205 I. CALL TO ORDER

President Leary called the meeting to order at 6:03 p.m.

07-206 II. ATTENDANCE

Present: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
Absent: None
Staff: Davis, Doll, Nieman, Parker, Wilson (recorder)
Others: Jim Greene, Dykema

07-207 III. RECESS TO EXECUTIVE SESSION FOR DISCUSSION OF LABOR NEGOTIATIONS

07-208 IV. RECONVENE REGULAR MEETING AT 7:00PM

President Leary reconvened the regular meeting at 7:04 p.m.

07-209 V. APPROVAL OF AGENDA
(Item of action)

Vice President Head, seconded by Trustee Surovell, moved to approve the agenda.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 7-0.

07-210 VI. APPROVAL OF MINUTES OF MAY 21, 2007
(Item of action)

Trustee Cahill, seconded by Treasurer Barney Newman, moved to approve the minutes of May 21, 2007.

Trustee Murphy noted several minor clerical changes she will address after the meeting.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 7-0.

07-211 VII. CITIZENS’ COMMENTS

There were no citizens’ comments.

07-212 VIII. FINANCIAL REPORT

Associate Director Nieman took the floor and reported the following activity for May: Revenue of just under $14 million has been received to date. Tax revenue was reconciled to the actual amount received, which exceeds the budgeted amount. The two year-to-date expenditures that are over budget should come back into line before the end of the budget year. Roughly $220,000 was spent on the Northeast Project. The Fund Balance sets at $6.6 million.

There were no questions from the Board on the Financial Report.

07-213 IX. APPROVAL OF DISBURSEMENTS
(Item of action)

Trustee Surovell, seconded by Vice President Head, moved to approve the disbursements.

AYES: Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None
ABSTAIN: Cahill

Motion passed 6-0-1.

07-214 X. DIRECTOR’S REPORT

In addition to the regular report in the Board packet, Director Parker introduced Jody Harnish, librarian, who now holds the position that Richard LeSueur retired from.

07-215 XI. OLD BUSINESS

06-125 A. UPDATE ON NORTHEAST BRANCH

Associate Director Neiman reported that forms for the retaining walls and pillars have been completed. A new water main and a fire hydrant on Traverwood have been added. The concrete walls should be done by the end of the month.

07-024 B. UPDATE ON STATUS OF FRIENDS OF THE ANN ARBOR DISTRICT LIBRARY

Director Parker reported that the month-to-month agreement has been extended through June 2007. Margaret Emlaw has resigned as President of the Friends Board. The Library will continue the month-to-month agreement with the Friends until their situation is more stable.

07-146 C. UPDATE OF THE SPACE NEEDS STUDY OF THE DOWNTOWN LIBRARY

Director Parker reported that she has met several times recently with Providence Associates and that the report deadline has been extended. It was determined that more time was needed to explore options in order to arrive at firm figures for the project. The report will be received at the July 23, 2007 board meeting. One of the issues that came up in this project was that all of the plans for the building were not in a format that could be scanned and needed to be recreated.

07-216 XII. NEW BUSINESS

07-217 A. RESOLUTION OF THANKS TO DIETMAR WAGNER UPON HIS RETIREMENT
(Item of action)

Vice President Head, supported by Trustee Cahill, moved to approve the Resolution of Thanks to Dietmar Wagner upon his retirement.

Trustee Cahill stated that Dietmar’s departure means a loss of a huge amount oral tradition for the library.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed: 7-0.

07-218 B. RESOLUTION OF THANKS TO RICHARD LESUEUR UPON HIS RETIREMENT
(Item of action)

Trustee Murphy, supported by Trustee Surovell, moved to approve the Resolution of Thanks to Richard LeSueur upon his retirement.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed: 7-0.

07-219 C. VOTE FOR EXECUTIVE SESSION AT THE JULY 23, 2007, ANNUAL BOARD MEETING FOR DISCUSSION OF LABOR NEGOTIATIONS
(Item of action)
Roll call vote

Trustee Cahill, seconded by Trustee Murphy, moved to hold an Executive Session at the July 23, 2007 annual board meeting for discussion of labor negotiations.

A roll call vote was taken.

AYES: Cahill, Greene, Head, Leary, Murphy, Barney Newman, Surovell
NAYS: None

Motion passed 7-0.

07-220 XIII. ADJOURNMENT

Trustee Cahill moved to adjourn.

The meeting adjourned at 7:18 p.m.