Director Parker reported that due to the status of the 2004-2005 audit, the July, August and September financials will be presented at the October meeting.
06-052 IX. DIRECTOR’S REPORT
In addition to her written report, Director Parker reported the following:
Director Parker brought to share with the Board, two framed posters from Tübingen, Germany that were given to the Library as a gift from Marianne and Hans Rauer.
Vice President Murphy inquired about the office hours held by Congressman Dingell.
Director Parker reported that it was a very successful event with over thirty people in attendance. This was the first time Congressman Dingell had held office hours at a public library and based on the turn-out, his office has expressed interest in scheduling future office hour sessions at AADL.
06-053 X. OLD BUSINESS
04-207 A. UPDATE ON PITTSFIELD BRANCH
Associate Director Nieman reported the following:
The expected completion date has not changed from February 21, 2006, nor has the budget changed.
There are a couple of estimated increases in the contract totaling approximately $60,000. These costs are for the snow melt and for the service desk addition.
The contingency is currently at approximately 8% of the unbilled amount. Last month it was a little over 6%.
The Line Item Budget remains at 5.7 million dollars.
06-054 XI. NEW BUSINESS
06-055 A. UPDATE ON STRATEGIC PLAN
Director Parker had emailed an update with recommendations to the Board prior to the meeting in addition to providing a hardcopy in the Board Packet. She offered to take questions one at a time or to take general questions first.
There was discussion as to how they wanted to proceed with the recommendations, whether there needed to be a motion to accept the recommendations or whether it should go through a committee approval process.
Because the strategic plan involved so many people and because it was understood that the document was a “living” document and expected to change as needed, Director Parker did not recommend a committee process for review. Instead, a motion would allow for the alterations to be made without Director Parker having to specify exact wording.
Secretary Cahill spoke to the parking issue as the only issue he felt the need to separate out from the rest.
It was agreed that the issue of parking would be tabled until the full Board is available for input.
Strategic plan updates will be added to the October Agenda for discussion.
06-056 B. VOTE FOR EXECUTIVE SESSION AT THE NEXT REGULAR SCHEDULED BOARD MEETING FOR OPINION OF COUNSEL AND PENDING LITIGATION
Secretary Cahill, supported by Trustee Head, moved to approve the vote for executive session at the next regularly scheduled board meeting for opinion of counsel and pending litigation.