July 7, 2005 Minutes of the Special Meeting

ANN ARBOR DISTRICT LIBRARY BOARD
MINUTES OF THE SPECIAL MEETING
THURSDAY, JULY 7, 2005

05-214 I. CALL TO ORDER

President Surovell called the meeting to order at 3:03 p.m.

05-215 II. ATTENDANCE

Present: Cahill, Head, Kincaid, Leary, Murphy, Surovell
Absent: Greene
Staff: Davis, Grimes, Nieman, Parker, Soave (Recorder)
Others: Jim Greene, Dykema Gossett, Tom Huntzicker and Dave Huntzicker, Harbor Benefits Services

05-216 III. VOTE TO RECESS TO EXECUTIVE SESSION FOR OPINION OF COUNSEL AND LABOR NEGOTIATION PREPARATION

Trustee Kincaid, supported by Secretary Cahill, moved to vote to recess to executive session for opinion of counsel and labor negotiation preparation.

A roll call vote was taken:

AYES: Cahill, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 6-0.

05-217 IV. RECESS TO EXECUTIVE SESSION FOR OPINION OF COUNSEL AND LABOR NEGOTIATION PREPARATION

05-218 V. RECONVENE REGULAR MEETING

President Surovell reconvened the regular meeting at 4:28 p.m.

05-219 VI. APPROVAL OF AGENDA

Secretary Cahill, supported by Trustee Kincaid, moved to approve the Agenda.

Secretary Cahill, supported by Trustee Head moved to amend the Agenda and switch the items A and B under New Business so that the recommendation for Architectural Services for Public Library Branch on Traverwood Drive will be the first item.

AYES: Cahill, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion to approve Agenda with amendments passed: 6-0.

The original motion was brought to vote.

AYES: Cahill, Head, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 6-0.

05-220 VII. NEW BUSINESS

05-221 A. RESOLUTION TO ACCEPT RECOMMENDATION FOR ARCHITECTURAL SERVICES FOR PUBLIC LIBRARY BRANCH ON TRAVERWOOD DRIVE

The Board held discussion as a committee of the whole.

Trustee Head exited the meeting at 4:44 p.m.

Secretary Cahill, supported by Trustee Kincaid, moved that the committee of the whole recommend to the Board that Michael Guthrie of Van Tine|Guthrie be contracted as the architect of record, in partnership with Veazey, Parrott, Durkin & Shoulders.

AYES: Cahill, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 5-0.

The committee of the whole rose and reported to the Board.

Treasurer Leary, supported by Vice President Murphy, moved to accept the committee of the whole’s recommendation that Van|Tine Guthrie, with Michael Guthrie acting as architect of record, in partnership with Veazey, Parrott, Durkin & Shoulders be selected to perform architectural services for a public library branch on Traverwood Drive.

AYES: Cahill, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 5-0.

President Surovell noted that while Trustee Head was not present, she was in agreement with the selection.

05-222 B. RESOLUTION TO ACCEPT RECOMMENDATION FOR CONSTRUCTION MANAGEMENT SERVICES FOR PUBLIC LIBRARY BRANCH ON TRAVERWOOD DRIVE

The Board held discussion as a committee of the whole.

Secretary Cahill, supported by Treasurer Leary, moved that the committee of the whole recommend to the Board that O’Neal Construction be selected to perform construction management services for a public library branch on Traverwood Drive.

Prior to an official vote, President Surovell reported that he is currently contracted with O’Neal Construction to perform work at his residence.

AYES: Cahill, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 5-0.

The committee of the whole rose and reported to the Board.

Treasurer Leary, supported by Secretary Cahill, moved to accept the committee of the whole’s recommendation that O’Neal Construction be selected to perform construction management services for a public library branch on Traverwood Drive.

AYES: Cahill, Kincaid, Leary, Murphy, Surovell
NAYS: None

Motion passed: 5-0.

President Surovell noted that while Trustee Head was not present, she was in agreement with the selection.

05-223 VIII. ADJOURNMENT

President Surovell adjourned the meeting at 5:00 p.m.